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    There are over 150,000 registered business entities in New Mexico. On average, the state records over 5,200 new business registrations yearly. These businesses typically include corporations, nonprofits, partnerships, sole proprietors, LLCs, professional corporations, and LLPs. The New Mexico Secretary of State website provides information necessary to open a business in the state. Similarly, the website provides detailed information on registered business entities via an up-to-date database.

    Business entity searches are vital for businesses, individuals, consumers, investors, and intending business owners. They verify the legitimacy and legal standing of business entities, prevent name conflicts, support due diligence, boost consumers’ trust, and avoid scams.

    Choose Your Search Criteria

    • Business Entity Name:
      Business Entity Name:

      Conduct business entity searches using the entity’s full or partial names

    • File Number:
      File Number:

      Use the seven-digit business identification number to conduct entity searches

    Review Search Results

    The search result displays the business name, the business ID, the entity type, the status of the business entity, and the state the entity was incorporated.

    Access Detailed Information

    Access to detailed information on entity records requires clicking on the business entity name. Typically, you may access information such as:

    • Business Name: Contains the full business name.
    • Record Number: The identification number assigned to the business entity.
    • Entity Status: The current status of the business. Business status may be active, merged, withdrawn, dissolved, canceled, final revoked, or dissolved.
    • Initial Filing Date: The date the business entity was registered.
    • Entity Type: The type of business entity incorporated such as a domestic profit corporation or foreign nonprofit
    • Formed In: The state the business was incorporated in.
    • Agent: The name and address of the registered agent.
    • Directors: The name and designations of the directors of the company.
    • Officers: The names of all officers of the company and their titles.
    • Alternate Business Names: Alternative names the company uses to conduct business.

    Further Assistance

    For further assistance with the search process, you may contact the New Mexico Secretary of State Office.

    How To Find the Owner of a Business Entity in New Mexico?

    Finding the owners of business entities is essential to ensuring due diligence or forming business relationships. Public search engines offer a starting point to access information on business owners. Public search engines are helpful for initial research. However, public search tools are not thorough. They lack detailed and up-to-date information about the business’s legal structure or owners.

    The New Mexico Secretary of State’s Business Services Division offers reliable access to official information about registered businesses. The Business Search provides an up-to-date database about the corporation, its registered agents, and its owners. Additionally, you may use the following resources to find information about business entity owners in New Mexico:

    • Public Libraries:
      Public Libraries:

      Many libraries have business directories or access to exclusive databases. You may find detailed information on business profiles, including business owners information.

    • Better Business Bureau (BBB):
      Better Business Bureau (BBB):

      The Better Business Bureau (BBB) provides access to business profiles, including ownership and management details.

    • Professional Licensing Boards:
      Professional Licensing Boards:

      For businesses that operate in regulated industries, the licensing boards may have information on business entity owners.

    Why Conduct a New Mexico Entity Search?

    Conducting a New Mexico entity search is essential for business owners, investors, consumers, and legal professionals. Whether forming a new business, investing in a business, or planning a partnership, it is essential to conduct entity searches to verify critical information. Generally, entity searches are used for:

    • Ensure legal compliance with state laws
    • Verify business legitimacy
    • Preventing fraud and scams
    • Understanding the entity’s structure
    Consumer Trust + Due Diligence
    Consumer Trust + Due Diligence

    Consumers want assurance that the businesses they deal with are legitimate and trustworthy. Conducting an entity search allows consumers to confirm the entity is officially registered, active, and compliant with state authorities.

    Investor Research
    Investor Research

    Conducting business entity searches helps investors determine the business status, access its annual reporting, and identify key stakeholders in the business. Investors can uncover potential inconsistencies or signs of financial instability through entity searches.

    Supplier Verification
    Supplier Verification

    Businesses that rely on suppliers or vendors may conduct business entity searches to verify the legitimacy and reliability of those suppliers. In addition, businesses can check for ongoing legal disputes involving the supplier or identify the supplier’s registered agents conducting an entity search.

    Fraud Prevention
    Fraud Prevention

    Conducting entity searches helps identify fraudulent entities. For instance, a lack of business registration could indicate illegitimate business operations. Discrepancies between the information the entity provides and information on public search tools may suggest fraudulent intentions.

    Who Holds Data for New Mexico Business Entity Search?

    The following government agencies hold information for New Mexico business entities:

    What Entities Can You Register in New Mexico?

    Newmexico Entities

    Each entity type offers unique benefits, obligations, taxation, and operational requirements. Therefore, when starting a business in New Mexico, choosing the right legal structure that best suits your business goals is crucial. Generally, you may register any of the following entities in New Mexico:

    Corporations

    A corporation is a legal entity separate from its owners. It offers the highest level of protection to its members. There are two types of corporations in New Mexico:

    1. S Corporations

      S Corporations allow profits to pass through to shareholders’ tax returns. Therefore, the corporation does not pay taxes.

    2. C Corporations

      C corporations are subject to double taxation. Profits are taxed at the corporate level and the shareholder level.

    Limited Liability Companies (LLCs)

    LLCs are flexible entities that combine the liability protection of corporations with the advantages of partnerships. The owners are generally protected from liability of the business debts.

    Partnerships

    Partnerships are business entities consisting of more than two people. The partners share the responsibilities and profits of the business. Partnerships are taxed as pass-through entities. Profits and losses are reported on the partner’s tax returns. There are three types of partnerships in New Mexico:

    1. General Partnerships (GPs)

      In GPs, all partners share the responsibilities and liabilities of the business equally.

    2. Limited Partnerships (LPs)

      LPs have general partners who manage the business and limited partners who invest their resources. The general partners have unlimited liability, while the limited partners have liabilities limited to their contributions.

    3. Limited Liability Partnerships (LLPs)

      In LLPs, the personal assets of the partners are protected from the liabilities of the business debts or the actions of other partners.

    Cooperative

    Also called Co-ops are businesses owned and operated by their members, who share profits and decision-making responsibilities. In co-ops, profits are distributed among members based on their participation.

    Business Trust

    A business trust is a legal entity where trustees manage business assets for the benefit of beneficiaries. The trustees who make decisions on behalf of the trust. Business trusts are pass-through entities for tax purposes.

    Sole Proprietorship

    A sole proprietorship is owned and operated by one individual. There is no legal distinction between the owner and the business. The owner is personally liable for all business debts and obligations. Sole proprietorships are taxed as personal income tax.

    Doing Business AS A (DBA)

    A DBA is a name under which a business operates differently from its legal name. DBAs are not separate legal entities but an alias for the business. DBAs allow sole proprietors or partnerships to conduct business under a different name without creating a new entity.

    Nonprofit Corporations

    Nonprofits are organizations formed for purposes other than generating profits, such as educational, religious, societal, or charitable reasons. All profits are reinvested into the organization’s mission. Nonprofits can apply for tax-exempt status in New Mexico.

    Professional Corporations (PCs)

    PCs are designed for licensed professionals such as doctors, lawyers, and accountants who need a formal business structure. All owners must hold professional licenses. In PCs, members’ liabilities are limited to business debts but do not include the malpractice of other members.

    How Do I Check If a Business Entity Name is Taken in New Mexico?

    The right business name is crucial in establishing your legal presence or brand identity. Conducting a business entity name check ensures that your entity complies with New Mexico law, prevents confusion or disputes, differentiates your brand, and adds credibility to your business.

    Before registering a business, you should ensure that the name chosen is unique and not already used by another entity. Using a name already taken can lead to fines, legal battles, and rebranding expenses. Generally, you may use the following resources to check if a business entity name is available in New Mexico:

    How Do I Set up A Business Entity in New Mexico?

    There are several steps involved in setting up a business entity in New Mexico. The business type, management needs, and business goals determine the type of business entity you may set up. Generally, all businesses set up in New Mexico fall under one of the following categories:

    • Profit Entities:
      Profit Entities:

      They are established to generate profits for their shareholders.

    • Foreign Organizations:
      Foreign Organizations:

      Businesses incorporated outside New Mexico that wish to operate in the state.

    • Professional Corporations:
      Professional Corporations:

      Formed by licensed professionals such as doctors and architects.

    • Nonprofit Organizations:
      Nonprofit Organizations:

      Typically organized for charitable or other societal purposes. They operate without the intention of generating profits.

    You may set up a business entity by following the steps outlined:

    1. Determine the entity type that aligns with your business goals.
    2. Choose a business. Conduct a business name search using the Business Search. The advanced search option allows a name availability search.
    3. File your Business Registration online with the New Mexico Secretary of State. Choose the entity type that suits your business.
    4. Obtain the required city or county business license if required.
    5. Register your business with the New Mexico Taxation and Revenue Department.
    6. File Beneficial Ownership Information (BOI) with FINCEN.
    7. Get your Employer Identification Number from the Internal Revenue Service (IRS).

    You may use the Business Online Filing Help guide to assist with registering your business.

    How Much Does It Cost To Start a Business In New Mexico?

    There are various costs associated with starting a business entity in New Mexico. Generally, the cost depends on the type of business entity chosen, additional licenses and permits required, and the cost to run the daily operations. The cost of registering New Mexico business entities is as follows:

    • LLCs:
      LLCs:

      Domestic: $50 / Foreign: $100

    • Corporations:
      Corporations:

      Domestic: $100–$1,000 based on shares / Foreign: $200–$1,000

    • Partnerships:
      Partnerships:

      Domestic: $50 / Foreign: $100

    • Nonprofits:
      Nonprofits:

      Domestic and Foreign: $25

    • Cooperative Associations:
      Cooperative Associations:

      Domestic and Foreign: $50

    • Foreign Business Trust:
      Foreign Business Trust:

      $250

    In addition to registration costs, cities and counties may require local business licenses. Typically, the fee ranges from $35 to $150. Furthermore, LLCs and corporations must file biennial reports with the Secretary of State for $25.

    Additional Information Available on the New Mexico Secretary of State’s Website

    Newmexico Entities

    The following information is available on the New Mexico Secretary of State's website:

    • User Guides:

      Business online filing help, service of process online filing help, and athlete agent online help guides

    • Statutes:

      Statutes governing businesses in New Mexico

    • Harassment Policies for Businesses:

      Eliminating harassment in the workplace

    • Business Incubator:

      A supportive environment for entrepreneurs

    • Small Business Administration:

      Resources to plan, launch, and manage your business

    • FAQs:

      Limited liability and corporation FAQs

    • Corporate Transparency Act (CTA):

      Information on CTA, effective date, reporting BOI to FINCEN, beneficiary owner, and FAQs on CTA

    FAQs About Business Entity Searches in New Mexico

    Frequently asked questions and answers about entity searches in New Mexico.

    1. Why would I need to search for a business entity in New Mexico?

      You may need to conduct business entity searches to check if a company is in good standing, confirm an entity’s status, or verify the ownership of an entity.

    2. What types of entities can I search for in New Mexico?

      You may search for sole proprietorships, corporations, business trusts, partnerships, cooperatives, LLCs, and nonprofits.

    3. Where can I perform a business entity search in New Mexico?

      You may perform business entity searches in New Mexico using the Business Search web tool provided by the Secretary of State.

    4. What information do I need to conduct an entity search in New Mexico?

      You will need to provide the business entity name or business identification number to conduct an entity search in New Mexico.

    5. How do I find the official name of a New Mexico business?

      You may use the Business Search web tool to find the official name of a business entity. Search the records using the full or partial names of the entity.

    6. Can I search for foreign entities in New Mexico?

      Yes. You may search for foreign entities incorporated outside the state but authorized to operate in New Mexico.

    7. What information can I find in the New Mexico entity search?

      Generally, you can find the business entity name, the business identification number, the business status, the state of incorporation, the registered agent, and the ownership structure on a New Mexico entity search.

    8. How do I verify if a New Mexico business is in good standing?

      You may verify if a business is in good standing by writing a request to the New Mexico Secretary of State Office at 325 Don Gaspar, Santa Fe, New Mexico 87501.

    9. Can I search for an entity in New Mexico by its owner’s name?

      Yes. You may use the business owner’s full or partial name to search entity records in New Mexico.

    10. How often is the New Mexico business entity database updated?

      The New Mexico Secretary of State updates information on business entities daily to reflect new registrations, amendments, and status changes.

    11. Can I obtain copies of business filings in New Mexico?

      You may visit or mail requests for copies of business filings in New Mexico to the Secretary of State’s Office at 325 Don Gaspar, Santa Fe, New Mexico 87501.

    12. How do I find out who the registered agent of a New Mexico business is?

      You may find information on the registered agent of a New Mexico business using the Business Search database.

    13. How can I search for New Mexico businesses by their tax ID number?

      The New Mexico Secretary of State search tool does not provide for business entity searches using tax ID numbers.

    14. What should I do if I can’t find a business entity in the New Mexico search?

      You may verify that you used the right business identification number to search. You may also use the advanced search filters on the search tool to refine your search. Use alternate spellings of the business entity name.

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